Policies and Procedures
Policies and procedures ensure nutrition programs function with structure, consistency, and accountability in every area of operations, from food safety and sanitation to managing personnel and volunteers. Resources on this page are not requirements or guidance provided by the Administration for Community Living or its Nutrition and Aging Resource Center. Reference and adapt these materials as you build manuals or individual policies for your program.
Policy and Procedure Templates
- Customizable Word documents from the Nutrition and Aging Resource Center with sample language on various policy topics:
- Story/Photo/Video Release Form — Sample language to secure permission to use someone's words/likeness in materials (ACL)
Monitoring Templates
- State Unit on Aging Nutrition Education Monitoring — Template for evaluating whether activities meet OAA requirements (Nutrition and Aging Resource Center)
- Title III-C Monitoring Tools — Customizable Word documents from the South Carolina Department of Aging
- Title III-D Monitoring Tool — Customizable Word template for evaluating whether activities meet OAA requirements (ACL)
- Conducting Home-delivered Meal Test Trays— Template for assessing quality and temperature upon delivery (Greater Wisconsin Agency on Aging Resources)
- State Unit on Aging Senior Nutrition Program Monitoring— Template for evaluating whether programs meet administrative, nutrition, and food safety requirements (Nutrition and Aging Resource Center)
- Local Congregate Meal Site Monitoring Tool — Modifiable template local nutrition providers can use to monitor congregate meal sites (Nutrition and Aging Resource Center)
- Local Home-delivered Meal Monitoring Tool — Modifiable template local nutrition providers can use to monitor home-delivered meal nutrition sites (Nutrition and Aging Resource Center)
- Production Kitchen Monitoring Tool — Customizable food safety and sanitation monitoring or self-inspection form (Nutrition and Aging Resource Center)
Guides
- Conflict Resolution Tips — Strategies for addressing and resolving conflict (Nutrition and Aging Resource Center)
- How-to's from the University of Kansas Community Tool Box:
Presentations
- Don't Let Long-Term Plans Sit on the Shelf: Giving Life to Long-Term Planning — Presentation slides focused on achieving long-term goals when it comes to state and area plans utilizing experts and their recommended resources (Nutrition and Aging Resource Center, 2024)
- State Agency Policies That Work for Providers and Participants (Part 1)— Twenty-seven-minute video covering SUA strategies for applying flexibilities in the OAA in policy development (Nutrition and Aging Resource Center, 2023)
- State Agency Policies That Work for Providers and Participants (Part 2)— Thirty-minute video covering strategies for applying flexibilities in the OAA in policy development (Nutrition and Aging Resource Center, 2023)